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Student Records

Student Records Services

With over 20 years of experience, CASO offers the most cost-effective student records scanning service for school districts, colleges and universities.

We serve New York Metro clients as a NYSID preferred source for document scanning from our Manhattan service bureau. We also serve clients throughout the Rio Grande Valley and the State of Texas from our San Antonio service bureau. For larger jobs, we scan onsite, nationwide.

The Need for Scanning Student Records

Student records represent one of the largest quantity of records that schools need to manage. Many of these files including transcripts are permanent records and must be kept forever, contain health information like inoculation records or are needed for compliance.

Student records that have been stored since the 1800s and create an ever growing inventory of boxes and filing cabinets. Many schools have run out of room to store these records onsite and are now having to store them in costly offsite storage facilities. Using paper-based filing systems, your staff can waste hours or days looking for documents and, in some cases, they are never found!

Additionally, older records can deteriorate badly if they’re stored in facilities without temperature or humidity controls. These storage facilities also rarely contain fire suppression systems to protect these records and almost no school we work with has a comprehensive disaster recovery plan in place to protect their records, putting them at great risk.

Student Records Scanning Service Components


  • Secure transportation pickup and delivery of all documents
  • Scanning of your records on high speed top of the line document scanners
  • Indexing your student records to ensure rapid retrieval
  • Full quality control procedure to ensure that all images and indexes are captured accurately
  • Electronic delivery of converted images
  • Physical document destruction and destruction certificates if requested
  • Physical document storage services

We saw an immediate response after we implemented PaperVision Enterprise. Productivity has improved 80%. It’s simple to use and simple to administer.

Chad Guillot - Research and Planning Manager East Baton Rouge Parish EMS

Quick Downloads

Resources at your fingertips! Simply click any solution below to download a free PDF. Not seeing what you're looking for? Check out our Resource Center for additional information.

Data Sheet: Document ScanningDownload
Data Sheet: On-Site ScanningDownload
Data Sheet: HR FormattaDownload
Data Sheet: AP WorkflowDownload

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CASO Document Management