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AP Invoice Processing


ECM Toolbox – AP Invoice Workflow

ECM Toolbox’s AP Invoice Workflow is a rapidly deployed, out-of-the-box, turnkey accounts payable workflow automation solution that leverages OpenText ApplicationXtender (AX) document software and the ECM Toolbox workflow engine. Organizations can begin using AP Invoice Workflow within two weeks of submitting their order.

The magic of AP Invoice Workflow is that users have a simple interface that provides full control of the AP workflow process within AX.

ECM Toolboxs AP Workflow is a completely web-based invoice processing solution that:

  • Streamlines the order-to-pay cycle
  • Automates invoice verifications and approvals by activity owners
  • Processes invoices with POs, expense vouchers, recurring payments and expense accruals
  • Offers advanced document management functionality
  • Transforms paper-based approvals into electronic approvals
  • Interfaces with your ERP software
  • Allows you to Create and Manage Your Workflows – IT Department Free



  • Simple interface
  • Users can quickly create, manage and delete workflow tasks
  • Process integrity
  • Establish business rules and ad hoc task routing
  • Users roles & permissions
  • Ensure secure access based on user access rights
  • New rules & departments
  • Quickly add new workflows
  • Email notifications
  • Receive timely alerts
  • Commenting
  • Add comments for the next level(s) of approval to view
  • Flexibility
  • Accept, reject or reassign single or bulk workflow tasks
  • Design customization
  • Customize the look and feel
  • Auditing
  • At every workflow step, see who reviewed the workflow, when an action was performed and any notes/comments (whether human or system-generated); audit information is attached to the invoice
  • Two-way integration with your financial system
  • Image-enable your ERP/accounting back-end with streamlined invoice processing

ECM Toolbox Workflow is everything we wanted and more. The first day we went live we immediately could see efficiencies and management of process and procedures.

Whitney Moeder
Director of Support Services & Finance

Quick Downloads

Resources at your fingertips! Simply click any solution below to download a free PDF. Not seeing what you're looking for? Check out our Resource Center for additional information.

Data Sheet: AP Invoice WorkflowDownload
Case Study: AP Invoice WorkflowDownload
eBook: 5 Steps to a Paperless HR OfficeDownload
User Guide: ECM Toolbox WorkflowDownload

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