Document Scanning Services
Digitize your paper records to save valuable space and streamline efficiency
Since the mid 2000s, digital files and cloud computing has made traditional paper office management obsolete, leaving many legacy companies at a disadvantage. From storing and safeguarding documents, to finding files, accessing them on demand, and collaborating with coworkers, paper-based file management just can’t keep up with the flow of today’s business.
If you haven’t yet modernized your office for today’s digital reality, you are not alone. In fact, requests for document scanning and management systems are on the rise, as document heavy industries seek to embrace the digital age once and for all to free up valuable office space, streamline efficiency, adapt to an ever-changing work environment, and future-proof their business.
That’s because document scanning opens the door to a new world of productivity and cost-efficiency. Once digital, you can add custom content management and automation functionality to create a truly paperless office – giving you the power to scan, store, retrieve, collaborate, automate, and build your business to scale from anywhere, anytime, at the touch of a button.
Unlike traditional office scanners, document scanning services use advanced equipment to batch, image, index, store, and secure your information by data points within each document for easy search and retrieval, so you can access what you need in a matter of seconds rather than minutes, hours, or even days when paper files have been moved, misplaced or damaged.
In short, document scanning helps you secure your essential business information, simplify collaboration, and speed efficiency – all while saving you money.
Why CASO Document Management
CASO Document Management (CDM) has been a leading provider of practical, cost-effective document management solutions since 1994, with Document Care Centers in New York City, San Antonio and Pittsburgh, as well as onsite management throughout the US. With a management team totaling more than 100 years of specialized experience, CDM has a proven track record of successfully implementing document scanning and management solutions within even the largest and most stringent commercial and government regulations. We offer a full-range of imaging services and content management solutions tailored to each company, industry or specific project. We support hundreds of regional and national clients in retail, finance, government, healthcare, education, construction, manufacturing and other sectors.
Proven Data Security
CDM maintains the highest standards of document security and confidentiality for data-based service organizations, including essential compliance in SOC2 and HIPAA. In choosing a document scanning and management partner, you should be aware that these compliance audits are non-negotiable. Selecting a service bureau without them puts you at risk of data breach, and should not be considered a viable option.
SOC2 Type II Certified
CASO Document Management (CDM) has completed the American Institute of Certified Public Accountants’ (AICPA) Service Organization Control (SOC) 2 Type II audit for the 8th consecutive year. This audit validates CDM’s efforts to maintain data security practices of the highest standard for regulated and non-regulated entities alike. CDM has achieved SOC 2 Type II Certification each year since 2015.
CASO Document Management (CDM) has affirmed its commitment to health information security with its company-wide HIPAA Compliance training. The entire CDM staff, including employees at all CDM locations, have received certificates of achievement for HIPAA compliance training – ensuring that all health-related information on medical records and all other documents within its care is managed in accordance with HIPAA privacy rules.
With CDM’s company-wide HIPAA compliance training, CDM meets this federal requirement. Together with its SOC 2 Type 2 certification, CDM provides the highest level of excellence in document security and confidentiality.
Document Scanning Process Diagram
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5 Steps to Creating a Paperless Office
Does Purging Files Pay? Preparing Files for Scanning
Paper & Image Estimator
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“The CDM team has been exceptional. They completed the work faster and cheaper than we could have, and have always accommodated our needs. It is a pleasure working with them.”
Richard Ajimati – SUNY Downstate Medical Center
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