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EasyFile® Content Management & Workflow Automation

Ideal solution to unlock the full potential of your workforce in the office or remotely

EasyFile is a secure, cloud-based content management solution that gives your team the power to digitize, store and manage all your essential business information – anywhere, anytime, on any device.

You can import virtually any type of information in its native format – including scanned documents, MS Office documents, email, video, voicemail, digital photography, and other vital business records. You can also automate your essential business processes including invoice workflow and more. EasyFile is an ideal solution for remote teams to operate at full productivity.

Key Features & Benefits

Securely Archive Critical Business Documents

Say goodbye to all that paper taking up valuable office space, slowing information flow and putting your company at risk of data loss. With EasyFile, your Invoices, vendor contracts, employee applications and other critical business documents are converted into fully organized and easily accessible digital files.

With essential digital information at your fingertips, you can easily:

Achieve a Paperless Office

Save valuable space, time, money and risk.

Ace Your Audits

with simplified audit preparation and delivery.

Meet Regulatory Compliance

with easy policy and procedure management that ensure compliance in a timely manner.

Prevent Data Loss

with secure archiving that supports disaster recovery.

With workflow automation, you can easily:

Increase Productivity

by eliminating unnecessary emails and the need to update information in multiple tools.

Speed Approvals

by setting business rules for routing invoices and automating approvals and handling exceptions.

Catch Early Payment Discounts

by setting invoices to process before they’re due. Improve your standing to negotiate future pricing and discounts.

Reduce Errors

by setting invoices to process before they’re due. Improve your standing to negotiate future pricing and discounts.

Fully Automate Your Business Process

Leverage configured workflows for approval routing and payment processing. Streamline AP invoice workflow, work orders, new account onboarding, and more..

Simplify Your Core Business Processes

EasyFile helps you manage your essential business processes with ease:

Invoice processing

Eliminate manual steps with digital invoices designed for easy search and accelerated workflow.

Human resources

Centralize and secure employee records to easily manage recruiting, annual reviews, and more.

Secure document archiving

Ensure your critical business documents are secure and accessible by authorized users.

Your Digital Transformation Begins Here

Learn how you can prepare for a paperless office now and leverage EasyFile to enhance business processes, culture and customer experiences:

What Is Enterprise Content Management (ECM)?

5 Steps to Creating a Paperless Office

HR Departments Going Paperless

Does Purging Files Pay? Preparing Files for Scanning

EasyFile for Financial Services

Financial Services firms, including banking, securities and investments, mortgage, real estate and insurance trust EasyFile to securely manage their content and workflow. Not only does EasyFile streamline their core business processes, but it also simplifies the ever increasing regulatory requirements faced by legal, compliance, and audit departments. With EasyFile, you get fast, secure and flexible financial document management that improves efficiency and reduces cost throughout your organization.

Overcome paper paralysis

The sheer volume of financial services paperwork makes it nearly impossible to effectively classify, file, process and share critical business information at the speed of business. With EasyFile, your paper headaches are eliminated and replaced with a central digital repository – allowing you to easily access and manage all your essential business information at the touch of a button.

Simplify Regulatory Compliance

Organizing and enforcing compliance in the financial services industry is an ongoing challenge for those still relying on paper. There is simply too much to manage, including a multitude of credit and insurance-related documents, approvals, the need to respond quickly to audits and urgent credit requests. EasyFile gives you the power to enforce HIPAA, Sarbanes-Oxley, GDPR and other requirement standards with integrity.

Key Capabilities

✓ Easily capture, store, manage, process, share and track documents.
✓ Control access, task lists, email notifications and more.

EasyFile has numerous advantages for financial services companies:

Productivity

  • Access and collaborate on documents
  • Reclaim office space
  • Automate invoice workflow
  • Integrate with your other software systems

Security

  • Control document access
  • Encrypt data, documents and online communication

Compliance

  • Meet HIPAA, Sarbanes-Oxley, GDPR, and other compliance requirements
  • Enforce retention schedules

Future Readiness

  • Leverage flexible solutions that meet the needs of multiple departments within your organization.
  • With EasyFile Cloud, save money on hardware and IT costs
  • Protect against natural disasters

EasyFile for Government Agencies

EasyFile makes document management for state and local government agencies easier than ever. Teams from multiple agencies and departments can collaborate in a secure, shared environment from wherever they are. EasyFile is fully compliant with current GDPR requirements (including the storage of personnel files). Whether securing vital public records, coordinating tasks or facilitating your review and approval process, you’ll find EasyFile to be the fast, flexible and secure document management solution you’ve been looking for.

Overcome paper paralysis

Agencies operating on paper are notoriously slow. From manual filing to finding and routing documents by hand, valuable time and money is wasted that could be spent better serving the community. With EasyFile, your paper headaches are eliminated and replaced with a central digital repository – allowing you to easily access and manage all your essential business information at the touch of a button.

Easily adapt to change

Unlike most legacy systems, EasyFile provides you with a secure, flexible platform to manage documents and workflows from wherever you are. EasyFile is designed to be future-proof, so you can evolve and grow your content management system as needed – all while meeting HIPAA, Sarbanes-Oxley, GDPR and other requirement standards. With EasyFile, you have the power to do more, faster and more cost-effectively than ever.

Key Capabilities

✓ Easily capture, store, manage, process, share and track documents.
✓ Control access, task lists, email notifications and more.

EasyFile has numerous advantages for state and local government agencies:

Productivity

  • Access and collaborate on documents
  • Reclaim office space
  • Automate invoice workflow
  • Integrate with your other software systems

Security

  • Control document access
  • Encrypt data, documents and online communication

Compliance

  • Meet HIPAA, Sarbanes-Oxley, GDPR, and other compliance requirements
  • Enforce retention schedules
  • Counter cyberthreats

Future Readiness

  • Leverage flexible solutions that meet the needs of multiple departments within your organization.
  • With EasyFile Cloud, save money on hardware and IT costs
  • Protect against natural disasters

EasyFile for Education

EasyFile supports all K-12 and higher education learning environments with industry leading document management and automated workflow. Whether managing documents for admissions, financial aid, student records, human resources, facilities management, or other essential business, you’ll find EasyFile to be the fast, flexible and secure document management solution you’ve been looking for.

Streamline administration

EasyFile makes academic and administrative department management easier than ever. Whether working with enrollment forms, transcripts, invoices, alumni correspondence, or other essential documents, your staff and faculty have all the information they need to create a better student experience at the touch of a button.

With EasyFile, you not only have a central repository to share and collaborate on documents, you also have the power to automate such processes as tuition, financial aid, accounts payable and receivable, grants management, student enrollment, transcript management, alumni involvement, and more.

Key Capabilities

✓ Easily capture, store, manage, process, share and track documents.
✓ Control access, task lists, email notifications and more.

EasyFile has numerous advantages for schools and colleges:

Productivity

  • Digitize and collaborate on documents; easily exchange information between administrative staff, teachers and students.
  • Leverage Eforms for student applications, financial aid forms, transcripts and more.
  • Integrate documents with your other software systems

Security

  • Control document access; protect student privacy
  • Encrypt data, documents and online communication
  • Prove regulatory compliance with FERPA, HIPAA, and other requirements: enforce retention schedules
  • Counter cyberthreats

Compliance

  • Meet HIPAA, Sarbanes-Oxley, GDPR, and other compliance requirements
  • Enforce retention schedules
  • Counter cyberthreats

Future Readiness

  • Leverage flexible solutions that meet the needs of multiple departments within your organization.
  • With EasyFile Cloud, save money on hardware and IT costs
  • Protect against natural disasters

“We saw immediate benefits in efficiency, accuracy and process control. With ECM Toolbox AP Workflow, we have a solution that allows us to grow and meet our new needs.”

Nick Coccagna, CIO of PJ Dick/Trumbull – Construction

Download the Case Study

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