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ApplicationXtender Audit

Applies to AX 8.0, 8.1, 16.3, 16.6

  • To Enable the Audit Trail

  • Audit Options

  • View Audit Details

It’s possible to configure audit trail options to track the creation, deletion, and modification of applications, users, and groups.

The Audit Trail feature enables you to track user activities on a global or per-application basis.

Application Xtender can Audit events, such as the creation, use, or deletion of documents, document pages, batches, queries, and various ApplicationXtender tools.In addition, activity related to the creation and deletion of users, groups, and applications can be tracked on a system-wide basis. Use of queues and import tools can also be tracked.

Each option on the Audit Trail page represents one audit event. When a user activity triggers an audit event, details of the audit event are recorded in the database.

ApplicationXtender Audit Trail encodes the time column tsstamp in the audit table in Greenwich Mean Time (GMT) format. This enables the audit table entries to maintain consistency when workstations are located in multiple time zones. You can calculate your local time by applying your time zone offset.

To Enable the Audit Trail

Navigate to the Application Management > > Audit Trail node in ApplicationXtender Administrator and configure audit trail options to track the creation, deletion, and modification of applications, users, and groups.

In addition to tracking system-wide changes, you can configure default audit settings for user activities within each ApplicationXtender application.

Below is a legend view for the different check box view options.

When you set options for user activities within applications, you set audit defaults for all applications.

When creating or editing applications, you can choose to either use the default settings for user activities within applications or you can configure specific audit settings for user activities within each application. Note: When an Audit Trail setting is changed, IIS (internet Information Services) must be restarted before the change takes effect.

 

Audit Options

Option

Description

Enable Audit Trail

Tracks enabling and disabling of audit trails and changes in audit trail settings.

Application > Create/Delete/Modify

Tracks all creation, deletion, and modification of applications.

Application > Document > Add

Tracks addition of documents.

Application > Document > Delete

Tracks deletion of documents.

Application > Document > Index > Create

Tracks creation of a document index.

Application > Document > Index > Delete

Tracks deletion of a document index.

Application > Document > Index > Modify

Tracks modification of a document index.

Application > Document > Page > Add

Tracks addition of a page to a document.

Application > Document > Page > Delete

Tracks deletion of a page from a document

Application > Document > Page > View/Print/Export/Mail

Tracks when a document page or document page text view is displayed; a document page, document (all pages), or list of document pages are printed; a document page or document page’s OCR text is exported; and a document page, document reference, or document (all pages) is mailed.

Application > Document > Page > Version >Add

Tracks addition of a page version.

Application > Document > Page > Version > Delete

Tracks deletion of a page version.

Application > Document > Page > Version > Annotate

Tracks additions and modifications of annotations

Application > Document > Page > Version > OCR/Text-view

Tracks the changes to OCR/Text view of a page version

Application > Batch > Create

Tracks creation of a batch.

Application > Batch > Delete

Tracks deletion of a batch. Depending on the event, logs account data of user, delete event, batch name, file status and index data, batch name, batch ID, and module.

Application > Batch > Batch import/scan

Tracks batch import/scan of batch open and close.

Application> Batch > Batch Index

Tracks indexing of a batch.

Application > Batch > Batch Page > Add

Tracks addition of a batch page.

Application> Batch > Batch Page > Delete

Tracks deletion of a batch page.

Application> Batch > Batch Page > Attach to a document

Tracks saving a batch page in a document.

Application > Query > Save

Tracks saving of a query

Application > Query > Delete

Tracks deletion of a query

Application > Query > Execute

Tracks execution of a query.

Application > Query > Modify

Tracks modification of a query.

Application> ODMA operations

Tracks execution of ODMA operations.

Application > Tools > Import utilities

Tracks import operations for the Index Image Import, Auto Index Import, and Key Reference Import wizards.

Application > Tools > Migration Wizard

Tracks when a document is migrated to a destination database or when a source document is deleted from the source database (Delete source document option is selected).

User> Login/Logout

Tracks user login/logout activity.

User > Create/Delete/ Modify

Tracks when a new user is created, a user is deleted, or settings of user are changed.

Group > Create/Delete/ Modify

Tracks when a new group is created, a group is deleted, and group settings are changed in a group profile.

Queue > Create/Delete

Tracks creation, deletion, and modification of a queue.

Generic Import Tools

Tracks generic bulk-load operation.

License Server

Tracks all changes to the License Server settings.

Create/Delete/Modify Annotation Groups

Tracks the creation, deletion, and modification of annotation groups.

 

View Audit Details

To perform an audit on a document or user/group ApplicationXtender 8 and higher has a builtin report tool to generate the needed information.

To get to the report login to the Administrator > Reporting > Audit Report

Use the various search boxes to populate needed values to perform audit based on desired information.

You can perform audits on specific users, workstations, date ranges, event types such as add or delete pages, a specific application, a document id or specific Description Keywords.

You can use combinations of each search to narrow down your result set to the needed information as in the example below.