Unleash the Power of Efficient Document Management with EasyFile Capture+

Artificial Intelligence (AI)

EasyFile Capture+ utilizes AI to automatically extract metadata values from a variety of documents. Whether it’s invoices, contracts, or reports, AI can accurately identify and capture key pieces of information such as:

• Dates (e.g., contract start and end dates)
• Parties Involved (e.g., names of companies or individuals)
• Financial Terms (e.g., payment amounts and schedules)
• Obligations and Milestones (e.g., delivery deadlines, performance criteria)

Using techniques like Natural Language Processing (NLP) and Optical Character Recognition (OCR), AI systems can process unstructured data, understand the context, and convert it into structured metadata. This automation reduces human error, saves time, and ensures a higher level of accuracy and consistency.

Optical Character Recognition (OCR) for Searchable Documents

One of the standout features of EasyFile Capture+ is its robust Optical Character Recognition (OCR) capabilities. This technology converts scanned documents and image-based PDFs into searchable PDFs with live text, enabling full-text search and improving accessibility. With the ability to balance OCR speed and accuracy, EasyFile Capture+ ensures optimal results tailored to your specific needs.

Intelligent Image Cleanup and Enhancement

Scanned documents often suffer from issues such as skew, speckles, and unwanted borders, which can impact readability and OCR accuracy. EasyFile Capture+ offers a powerful image cleanup toolkit, allowing you to apply up to 38 different image effects, including deskew, despeckle, border removal, and punch hole removal. By selecting and ordering multiple cleanup effects, you can fine-tune the process to achieve optimal image quality, ensuring better OCR results and improved document usability.

Automated Document Organization and Batch Processing

EasyFile Capture+ streamlines document organization and batch processing with its advanced document merging and splitting capabilities. You can merge PDFs based on filename prefixes or barcodes on pages, creating a single consolidated document. Conversely, you can split PDFs or TIFs into multiple files based on barcodes, QR codes, or OCR values, enabling efficient document separation and organization.

Seamless Integration and Automation

EasyFile Capture+ seamlessly integrates with existing workflows and systems, offering features like data merging into CSV files based on conditions and field mappings. Additionally, you can integrate photos of paper folders and notes into scanned files using barcodes, increasing your operational efficiencies and enriching your digital documents with valuable contextual information.

Comprehensive Reporting and Quality Control

Maintaining quality control and tracking document processing is essential for any organization. EasyFile Capture+ generates detailed reports on processed files, pages, and operations, providing valuable insights into the document management process. These reports include information such as blank pages removed, pages rotated, and input/output file summaries, enabling better monitoring and quality assurance.

User-Friendly Interface and Flexible Configuration

EasyFile Capture+ boasts a user-friendly interface that simplifies document processing tasks. With the ability to save and load named settings templates, you can quickly set up and configure processing configurations for different projects, ensuring consistent and efficient operations.

Scalability and Performance

Designed with scalability in mind, EasyFile Capture+ supports multi-threading for faster and more efficient OCR processing, ensuring optimal performance even with large volumes of documents. Additionally, the software provides robust security features, compliance support, and flexible deployment options, making it suitable for organizations of all sizes and industries.

In Conclusion

EasyFile Capture+ is a powerful document management solution that empowers companies to streamline their document workflows, improve efficiency, enhance document quality, and gain better control over their digital assets. With its comprehensive set of features and user-friendly interface, EasyFile Capture+ is an invaluable tool for organizations seeking to optimize their document management processes and stay ahead in today’s competitive business landscape.