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Texas

Education Solutions: Texas

At CASO, we have enterprise solutions to solve all of your student records, employee files, invoices, and legal document needs. We are the scanning professionals specifically for Texas independent school districts (Texas ISDs). With over 15 years of experience, we have the tools and resources to scan all of your paper, microfilm, microfiche, and books so you have the fastest turnaround and highest quality for a minimal investment.

PACE and Region III Preferred Provider

CASO is preferred provider under PACE and Region III purchasing contracts for document scanning services and document management software (including cloud) for Texas ISDs. As a preferred provider, we deliver quality products, solutions, and services at the lowest prices and best value.

Texas ISDs Document Scanning Services

Our comprehensive scanning services include:

  • Secure transportation pickup and delivery of all documents
  • Scanning all of your paper, microfilm, microfiche, engineering drawings, aperture cards, and books to electronic searchable PDFs, TIFs, JPEGs, or any other format required
  • Indexing your documents for quick and easy retrieval
  • Running all documents through our extensive quality control processes
  • Electronic delivery of converted images through FTP, USB, CD, DVD, or directly to your Electronic Content Management System
  • Physical document destruction and destruction certificates
  • Physical document storage

Our scanning services and solutions are designed to help manage all of your school district’s needs. Below are example documents with which we have special expertise:

Student Records

  • Transcripts
  • Inoculation records
  • PEIMS standard reports

Human Resources (HR)

  • Employee records for both current and terminated employees
  • Employee grievance records
  • Attorney files
  • PDAS-professional appraisal and development system records
  • Open Records Requests
  • Contracts
  • Substitute Teacher Files
  • Subpoenas
  • PEIMS-public education information management system reports: specifically staff reports
  • I-9 forms

Special Education

  • ARDs
  • IEPs
  • ITPs

Community Relations

  • Volunteer eligibility documents
  • Donor information

District Management

  • Board meeting minutes
  • Litigation records
  • Budgets

Information Technology (IT)

  • Service requests
  • Work orders
  • E-rate documents

Accounts Payable & Finance

  • Invoices and correspondence
  • Purchase orders
  • Payroll

Migrant Services

  • Program reports
  • Eligibility documentation
  • Student information files

Federal Programs

  • Budgets
  • Fund use and allocation documents
  • Improvement Plans

Facilities Management & Transportation

  • Property records
  • Fleet service records
  • Bus driver license & testing information
  • Service requests & Work orders

The Need for ISD Document Scanning

Student records represent one of the largest quantity of documents that Texas independent school districts (ISDs) need to manage. Many of these files (especially transcripts) are permanent records and must be kept forever, or contain vital health information like inoculation records, or are needed for compliance like PEIMS standard reports.

School district files in Texas contain records that have been stored since the 1800s and create an ever growing inventory of boxes and filing cabinets. Many Texas ISDs have run out of room to store these records onsite and are now having to store these records in offsite storage facilities adding both labor casts and storage costs to the districts as they try to manage these records. Using paper based filing systems, ISD staff can waste hours or days looking for documents in their student record files and, in some cases, they are never found! This poses a huge problem for the students trying to get into colleges, obtain driver’s licenses, secure jobs, or qualify for their US Citizenship.

Additionally, hot and humid conditions present in Texas are causing many of these records that are not stored in climate-controlled facilities to deteriorate badly. These storage facilities also rarely contain fire suppression systems to protect these records and almost none of the school districts we work with have a comprehensive disaster recovery plan in place to protect their records, which puts all these files at risk of being permanently destroyed. At CASO, we’ve developed cost effective document conversion solutions to solve all of your student records conversion needs for all Texas ISDs. We are experts at scanning records for Texas School Districts, with over 15 years of experience. We have the tools and resources needed to manage your documents effectively and help you get the most out of your conversion budgets.

Student Records Scanning for Texas ISDs

With over 20 years of experience, CASO offers the most cost-effective student records scanning service for school districts, colleges and universities throughout the great state of Texas from our San Antonio service bureau. For larger jobs, we scan on-site anywhere in Texas or throughout the country.

Human Resources Scanning for Texas ISDs

Employee files and other human resources records represent one of the largest quantity of records that Texas independent school districts (Texas ISDs) need to manage. Many of these files, including service records and appraisals, are permanent records and must be kept forever. Texas ISDs also have records that have been stored since the 1800s and exist in an ever growing inventory of boxes and filing cabinets.

Many school districts have run out of room to store these documents on-site and are now having to store these records in off-site facilities adding both labor casts and storage costs to the districts as they try to manage these records. Using paper based filing systems, ISD staffs can waste hours or days searching for these files and, in some cases, the files are never found! This poses a huge problem for teachers approaching retirement or needing to transfer their records to another ISD.

Employee files and other HR documents that are typically scanned include:

  • Resumes
  • Applications
  • Federal tax information
  • Service records
  • Appraisals

At CASO, we’ve developed cost effect document scanning and conversion solutions to solve all of your special education department’s record conversion needs.

CASO is a preferred provider under both the PACE and Region III purchasing co-ops for student records and document scanning services as well as document management software (including cloud-based solutions) for Texas ISDs. As a preferred provider, we deliver quality products, solutions, and services at the lowest prices and best value. We also have special expertise scanning and managing education-focused human resources documents.

Special Education Scanning for Texas ISDs

Special education departments at Texas independent school districts (Texas ISDs) are responsible for creating a tremendous number of reports, plans, and assessments for students in their programs. These include both state and federally mandated documents. Some of these files have 5 to 7 year retention periods while others, including transcripts, are permanent records and must be kept forever.

Many special ed departments have run out of room to store these records on-site and are now having to store these records in off-site facilities, adding both labor casts and storage costs to the districts as they try to manage these records. Using paper based filing systems, ISD staffs can waste hours or days searching for paper special ed files and, in some cases, they’re never found!

Special education records that are typically scanned include:

  • Referral reports
  • Assessment reports
  • Reevaluation reports
  • Enrollment and eligibility forms
  • Admission, review, and dismissal (ARD) reports
  • Transitional planning committee documentation
  • Individual educational plans (IEP)
  • Individual transitional plans (ITP)
  • Parental consent forms for testing and placement
  • And other records of services required under federal and state regulation

At CASO, we’ve developed cost effect document scanning and conversion solutions to solve all of your special education department’s record conversion needs.

CASO is a preferred provider under both the PACE and Region III purchasing co-ops for student records and document scanning services as well as document management software (including cloud-based solutions) for Texas ISDs. As a preferred provider, we deliver quality products, solutions, and services at the lowest prices and best value. We also have special expertise scanning and managing special education student records.

Document Management for Texas ISDs

Our document management solutions work with the following student information system software packages commonly found in Texas ISDs:

  • eSchool Online
  • Texas Computer Cooperative Software (iTCCS)
  • Skyward
  • TxEIS