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If you want to access your large format plans on site with ease and efficiency, your best bet is to go digital. And while there are certainly up front costs to do so, it could save you thousands in the long run.

There are three ways to convert your paper files to digital images:

  1. Self-Scanning: Buy a large format scanner and convert your paper files to digital images in house.
  2. Professional In-House Scanning: Outsource the scanning to professionals who come to your office and do it for you.
  3. Document Care Center: Have them picked up and brought to a document care center, where the digital files are professionally scanned and returned to you.

All three can be used with a cloud or local network solution. The method that is right for you will depend on your unique situation, your budget, and how you prefer to do business.

Once your files are scanned, you will need an application to manage them both in house and remotely. This is typically done with document management software, such as ApplicationXtender or ImageSilo, which gives you easy access to all of your files via your desktop or mobile device. These programs can be customized to your needs, to give you total control of your assets and eliminate paper! Do your research and determine which software features are most important to you, as you may not need all the bells and whistles available. This will ensure your digital solution has the ideal balance of functionality and value.

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